Put the story on the object itself

A QR label turns any physical object into a gateway to its full digital record. Scan it with any smartphone camera and the item's history, photos, and family story appear instantly — no app required.

How it works

Each heirloom in your vault has a unique URL. The QR code encodes that URL. When someone scans the label, they're taken directly to the item's record page. If the vault is private (the default), they'll need to be a vault member to see the details. If you've enabled sharing, anyone with the link can view the record.

Printing a QR label for an item

1. Open the heirloom record from your catalog.
2. Click 🏷 QR Label in the action bar at the top of the page.
3. Choose your label size — Small (2″ × 2″), Medium (3″ × 3″), or Large (4″ × 4″).
4. Click Print Label. A print-optimised label opens in a new window with the QR code, item name, ID, and key details.
5. Alternatively, click ⬇ Save PNG to download the QR code image for printing on label stock of your choice.

Printing a QR label for a storage bin

If you use named storage bins (boxes, drawers, shelves), you can print QR labels for those too. Open a location from the Locations page, reveal its bins, and click 🏷 QR Label next to any bin. Scanning the bin's label shows a list of all items stored inside.

What's on the label

The printed label includes the QR code, the item's name, its catalog ID (e.g. HLM-00042), and key details like origin and custodian. This lets someone identify the item even if they can't scan the code.

Recommended label materials

For objects that will be handled or stored long-term, we recommend printing on:

• Polyester or vinyl label stock — water-resistant and tear-resistant. Good for objects stored in potentially damp environments (basements, attics).
• Archival-quality paper labels — for objects kept in controlled conditions. Use acid-free adhesive.
• Swing tags (card stock with a cord) — useful for objects where adhesive labels aren't appropriate, such as furniture or framed artwork.

Avoid placing labels directly on delicate surfaces like unframed paintings, bare wood, or fabric. Use a swing tag or attach the label to accompanying documentation instead.

Scanning

Any modern smartphone camera app can scan QR codes without a separate app — just point the camera at the code and tap the notification that appears. If the item's vault is private, the viewer will be prompted to sign in.